Privacy Policy

Privacy Policy for recruitment using Pinpoint

The service for handling recruitments and simplifying the hiring process (the "Service") is powered by Pinpoint on behalf of scandiweb ("Controller" “we” “us” etc.). It is important that the persons using the Service ("Users”) feel safe, and are informed about how we handle User's personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect User's Personal Data in accordance with this Privacy Policy ("Privacy Policy").

The Controller is a legal person: SIA ‘’Wonderland Media’’, legal address: 12 Kalku Street, Riga, LV-1050, Latvia, Reg. no.: 40103290377, and other affiliate companies, which are a part of the scandiweb group.

1. General

In accordance with the currently applicable privacy legislation, we are the controller.

The Users’ personal data is processed for the purpose of managing and facilitating the recruitment of employees to our business.

2. Collection of personal data

We are responsible for the processing of the personal data that the Users contribute to the Service, or for the personal data that we collect for the purpose of providing the Service.

The data about the Users are collected when the Users:

We collect data from third parties, such as Facebook, Linkedin, and through other public sources. This is referred to as “Sourcing” and it is manually performed by our employees or automatically in the Service.

In some cases, existing employees can make recommendations about potential applicants when the potential applicant has expressed to the employee their consent to do so. The referring employees will add personal data about such potential applicants. In such an instance the potential applicant is considered a User in the context of this Privacy Policy and will be informed about the processing.

The categories of personal data that can be collected through the Service are the data that can be used to identify a natural person: Names, e-mails, pictures and videos submitted by the Users, information from Facebook and LinkedIn accounts, answers to questions asked through the recruiting process, titles, education and other information that the Users or other authorized persons have provided through the Service. Only data that is relevant to the recruitment process is collected and processed.

The purpose of collecting and processing personal data is to manage to recruit. The lawfulness of the processing of personal data is our legitimate interest to facilitate recruitment.

Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a certain User. Thus, such data is not considered personal data.

The Users consent to the processing of their personal data for the purpose of being recruited by the Controller. The User consents that personal data is collected through the Service when Users;

The Users also consent to the Controller collecting publicly available information about the Users and compiling the data for recruitment purposes.

The Users consent to their personal data being collected in accordance with the above points(a) and b)) and the data being processed according to the below sections ‘’Storage and transfer’’ and ‘’How long the personal data will be processed’’.

The Users have the right to withdraw their consent at any time, by contacting the Controller, or by using the contact details listed under section 9. Using this right may, however, mean that the Users can not apply for a specific job or otherwise use the Service.

The personal data collected through the Service by the Controller is stored and processed inside the EU/EEA, such third country that is considered by the European Commission to have an adequate level of protection or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers (as Privacy Shield) or to other suppliers where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in section 9.

The Controller does not assume any liability regarding the data processed by Pinpoint. The Users may read the Pinpoint privacy policy which can be found on the pinpoint website. 

If a User does not object to the processing of their personal data in writing, the personal data will be stored and processed by us for a period of 12 months, with regard to the purposes stated above. Note that an applicant (User) may be suitable for future recruitment and for this purpose we may store the User’s Personal Data for the mentioned period of time unless the User requests otherwise. If you as a User wish not to have your Personal Data processed for the purpose of future recruitment, please contact us using the contact details in section 9.

3. Users’ rights

Users have the right to request information about their personal data that is processed by us, by notifying us in writing, or by using the contact details in section 9. Users have the right to request one (1) copy of their personal data held by the Controller free of charge. For further demanded copies, the Controller has a right to charge a reasonable fee based on the administrative costs for such demand.

Users have the right to rectification of inaccurate personal data concerning that User. The rectification request may be sent to the contact details in section 9.

The Users have the right to demand deletion or restriction of processing, and the right to object to processing based on legitimate interest under certain circumstances. 

The Users have the right to revoke any consent given for processing by the Controller. Using this right may, however, mean that the User can not apply for a specific job or otherwise use the Service.

The Users have, under certain circumstances. a right to data portability, which means a right to get personal data and transfer these to another controller, as long as this does not negatively affect the rights and freedoms of others.

Users have the right to lodge a complaint to the state supervisory authority of Latvia (Datu Valsts Inspekcija) regarding the processing of personal data relating to them if the Users consider that the processing of personal data infringes the legal framework of applicable privacy law.

4. Security

We prioritize personal integrity and therefore actively work so that the personal data of the Users are processed with utmost care. We take the measures that can be reasonably expected to be taken to make sure that the personal data of Users and others are processed safely and in accordance with this Privacy Policy and the applicable privacy law.

However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made at the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the Users that their login information is kept secret.

5. Transfer of personal data to third parties

We will not sell or otherwise transfer User’s personal data to third parties.

We may transfer Users’ Personal Data to;

We will only transfer Users’ personal data to third parties that we have confidence in regarding their compliance with the law. We carefully choose partners to ensure that the User’s personal data is processed in accordance with current and applicable privacy legislation. We cooperate with the following categories of processors of personal data; Pinpoint, which supplies the Service, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies, and other companies with regards to supplying the Service.

6. Aggregated data (non-identifiable personal data)

We may share aggregated data with third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.

7. Cookies

When Users use the Service, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as a computer, mobile phone, or tablet when using the Service. We use cookies to improve the User’s usage of the Service and to gather information about, for example, statistics about the usage of the Service. This is done to secure, maintain and improve the Service. The information that is collected through the cookies can in some instances be personal data and is, in such instances, regulated by our Cookie Policy.

Users can, at any time, disable the use of cookies by changing the local settings on their devices. Disabling cookies can affect the experience of the Service, for example disabling some functions in the Service.

8. Changes

We have the right to, at any time, make changes or additions to the Privacy Policy. The latest version of the Privacy Policy will always be available through the Service. A new version is considered communicated to the Users when the User has either received an email informing the User of the new version (using the e-mail stated by the User in connection to the use of the Service) or when the User is otherwise informed of the new Privacy Policy.

9. Contact

For questions, further information about our handling of personal data, or for contact with us in other matters, please use the below stated contact details; scandiweb madara@scandiweb.com. 

This Privacy Policy was last updated on: 2023.02.27